Reports to:         Chief Executive Officer

Status:                Full Time/Exempt

Job Summary:

The Special Assistant to the CEO provides high-level administrative, strategic, and operational support to the Chief Executive Officer.  This role is critical to ensuring the CEO’s time, priorities, and relationships are managed effectively and confidentially.  This individual will interact with Board members, community leaders, and senior executives—requiring exceptional communication and organizational skills, professionalism, and a deep understanding of the Barancik Foundation’s mission and brand. 

Essential duties and responsibilities

·       Manage the CEO’s complex calendar, scheduling meetings across multiple time zones and prioritizing competing demands

·       Draft, review, and manage communications on behalf of the CEO

·       Anticipate the CEO’s needs and proactively provide information

·       Run interference as necessary, helping the CEO manage competing demands

·       Support cross-functional projects and special initiatives led by the CEO

·       Coordinate travel, including itineraries, accommodations, and expense reconciliation

·       Act as a liaison between the CEO and Foundation staff and external contacts

·       Collaborate effectively across the Foundation’s staff in support of the CEO’s needs

·       Coordinate the Foundation’s involvement as a sponsor of other organizations’ events

·       Lead the planning and execution of Foundation-hosted events

·       Support office operations and ad hoc administrative needs, such as coordinating group meetings with catering, greeting guests, ordering supplies, etc. 

Qualifications

·       Exceptional organizational, time management, and problem-solving skills, with the ability to manage multiple priorities independently

·       Strong written and verbal communication skills

·       High level of professionalism, discretion, and sound judgment

·       Detail-oriented with strong anticipation and follow through skills

·       Strong interpersonal skills and the ability to engage effectively with a wide range of audiences including senior leaders, Board members, and community members

·       Demonstrated ability to thrive in a high performing environment and work collaboratively within a team

·       Commitment to high standards of service to internal and external customers

·       Enthusiastically live the mission and values of stewardship and service of the Barancik Foundation 

Technical Requirements

·       Bachelor’s degree or equivalent professional experience

·       7+ years of experience as an Executive Assistant or senior administrative professional supporting a CEO or senior leader, preferably in a nonprofit, philanthropy, or mission-driven organization

·       1- 3 years’ experience leading and coordinating special events of all types and sizes

·       Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and digital collaboration tools such as SharePoint

 Application Instructions: 

Location of position: This is a full-time, on-site position located in downtown Sarasota.

Salary and benefits: The posting salary range for this role is $90,000–$110,000 plus an annual bonus, with a full benefits package and 401k.  However, there is room for a higher starting base salary based on experience and skills. 

To apply, please submit: 

·       Cover Letter

·       Resume/CV

·       Three References (will not be contacted until later in the process)

 Submit Applications to: careers@barancikfoundation.org 

Application Deadline: We are seeking to fill this position immediately. Candidates are asked to submit their materials as soon as possible.