Edyth Bush Charitable Foundation, Inc. 

Grants Manager - Grants 

Member of the administration team responsible for carrying out a variety of administrative activities related to the Foundation’s grantmaking and general operations. This position reports to   the President/CEO and the Vice President, Treasurer & CFO. 

Position is exempt at a minimum of 40 hours weekly on-site, which include, but aren’t limited to, Monday through Friday 8:30  a.m. to 5 p.m., some evenings and weekend hours may be required for special events and outreach.  

• Proficient with database management systems; enters data, processes requests and payments, develops and attaches electronic documents, performs analysis, and produces reports; Foundant GLM software or other nonprofit software experience a plus.  

• Promotes administrative aspects of grantmaking process. 

• Creates grant files that meet legal, auditing, and foundation requirements, including developing and maintaining electronic records. 

• Contributes to and assists with preparation of board materials and reports. 

• Collects, sorts, responds to, and maintains grants management mail. 

• Receive guests and maintain the Foundation’s grant-related calendar and email. 

• Contributes to streamlining and increasing efficiency of office procedures and systems. 

• Lead for inquiries and coordinate usage involving The Edyth, our headquarters, by outside groups. 

• Assists, as needed, with the setup of in-house meetings, upkeep of the common areas of the office, and with general office operations. 

• Liaison with PR firm for Foundation website content and social media. 

• Coordinate and maintain electronic media content and communications. 

• Provides back-up support to Executive Assistants, as needed.  

• Interacts with internal and external important stakeholders. 

• Undertakes special projects and other duties as assigned. 

Education and Experience Required: 

• Bachelor’s degree preferred. 

• Minimum 5 years of administrative experience within a professional office environment. Non-profit or philanthropic experience preferred. 

• Foundant software experience preferred. 

• Pass background and credit check. 

Knowledge, Skills and Abilities: 

• Excellent written and oral communication skills.  

• Excellent organizational and interpersonal skills. 

• High attention to detail and solid analytical skills. 

• Ability to effectively prioritize, multi-task and manage time to support the work of various functions. 

• A positive attitude and high level of flexibility. 

• Ability to work independently and handle confidential material. 

• Interest in the Foundation’s mission and the administration of grantmaking and philanthropy. 

• Proficiency in Microsoft Office Suite, Excel and working knowledge of relational databases. Willingness to learn grantmaking software program. 

Success Factors:  

• Professionalism, accountability, and self-motivation 

• Excellent organizational skills, detail oriented. 

• Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines. 

• Strong written and oral communication 

• A self-starter and work independently under pressure and with minimal supervision. 

• Flexible and dependable. 

Essential physical requirements: 

• Must be physically able to do assigned work as outlined above. 

• Must be physically able to sit and use the computer for hours at a time. 

• Must be able to lift up to 20 pounds. 

• Must be able to maintain good relations with employees, supervisors and the public. 

• Must be able to follow written and verbal instructions.