POSITION OVERVIEW: 

The Associate Manager for Programs & Facilities reports directly to the Executive Director in support of the Johann Fust Library Foundation's overall mission. The Foundation's mission covers two areas: maintaining and preserving the library's historic buildings and gardens and providing a literary and cultural center for the residents and visitors of Boca Grande. This position will be accountable for providing support and problem-solving, working with contractors and vendors on property care and maintenance, and coordinating and assisting with event logistics and setup.  

The Associate Manager will also support the Executive Director with communications, materials, and events that engage the Board of Directors, the donors, and the community. Additionally, to fulfill the mission, this role collaborates with others directly connected to the Library Foundation, including library staff, the Boca Grande Community Center, and local and Lee County government agencies. Special projects may be assigned by the Executive Director and/or the Board President to support the organization's goals. 

PRIMARY RESPONSIBILITIES:

•       Act as the first line of communication and contact for all maintenance and property management activities, including but not limited to cleaners, gardeners, and landscapers.

•       Identify issues related to the maintenance of the property and develop plans with the Executive Director for resolving them in a timely fashion.

•       Assist the Executive Director with producing a broad array of promotional, marketing, and communication materials for the organization across print and digital platforms.

•       Manage the timeline for marketing and communication strategies, ranging from eblasts and social media postings to print mailings and material distribution.

•       Assist the Executive Director with the planning, preparation, and placement of original public relations content such as press releases and articles, direct email, website updates, and social media posts.

•       Prepare posters, flyers, programs, brochures, and other print materials.

•       Support the coordination of program and event logistics, which includes scheduling, ticketing, audio-visual, coordinating volunteers, assisting with event setup, and working with venues related to programs and events.

•       Coordinate and assist hourly setup teams with setting up chairs, tents, podiums, and stages, and carry items weighing up to 50 lbs. while navigating uneven ground, step ladders, or stairs.

•       Develop and maintain positive relationships with our donors and interface with the Program Committee to implement donor communication strategies.

•       Maintain positive working relationships with the staff of the library, Lee County, and key non-profit organizations.

•       Along with the Executive Director, continue volunteer and docent recruitment, assist with comprehensive training, and liaise with docent and event volunteers.

•       Represent the organization in various settings, programs, and events, always promoting the Foundation positively and graciously.

•       Assist with monthly board meeting materials and communications with directors and committee chairs.

•       Perform other related duties as assigned.

QUALIFICATIONS

•       A passion for the Foundation's mission, the organization's commitment to their donors and the community, along with an appreciation for literature.

•       1- 2 years of high-level customer/client service and relationship-building skills, focused on donors, patrons, and board members.

•       1-2 years developing above-average skills in building and maintaining databases. Experience with donor databases a plus.

•       Demonstrated excellence in oral and written communication skills; strong editing and proofreading skills are essential.

•       The ability to collaborate with donors, authors, community partners, and county library staff positively is critical to ensuring the fulfillment of the Library Foundation's mission.

•       Proficiency in Adobe (Photoshop and lnDesign)

•       Proficiency with Microsoft Office (Word, Excel, and PowerPoint)

•       Ability to handle sensitive information with diplomacy and discretion.

•       Demonstrated skills managing multiple priorities and time-sensitive deadlines, along with organizational and project-planning skills.

•       Basic financial literacy, including the ability to interpret budget summaries and financial reports to support cost-conscious decision-making; knowledge of QuickBooks is a plus.

•       Available to work occasional weekends and evenings in support of fundraising events.

•       Ability to carry up to 50 lbs., navigate uneven terrain, and negotiate stairs.

•       Bachelor's Degree OR equivalent work experience.